End-of-Year HR Checklist

December 20th, 2016 by Mike Yoder

hr checklist planning

Santa has a list that he checks twice, but wouldn’t it be nice to have an end-of-year HR checklist to make sure all your human resource tasks are in order. Well, we have that HR checklist to make your holidays merry and bright.

Benefits

  • Prepare for ACA compliance responsibilities, including:
  • Calculate number of Full-Time Employees (FTEs)
  • Perform Affordability Test on your benefits offerings
  • Double-check status of grandfathered plans to see if they can carry over
  • Consider amending employee pre-tax contribution to FSA to meet any increases
  • Prepare for reporting Forms 1094-C and 1095-C to the IRS
  • Prepare to distribute written statements to your employees
  • Verify employee dependent coverage
  • Ensure proper end-of-year PTO carryover in the system, depending on your policy

Payroll

  • Review company-wide salaries, including:
  • Perform cost-of-living adjustment, if necessary
  • Compare your offering to market averages to stay competitive
  • Schedule and issue holiday bonuses
  • Prepare for the first payroll run of the new year
  • Confirm new year payroll schedule
  • Order W-2s and 1099s
  • Review employee wage, tax, and withholding information (such as W-4s)

Compliance

  • Ensure employee classification compliance
  • Update employee handbook
  • Audit personnel files for compliance
  • Verify that correct labor laws are properly posted and order updated posters (if needed)
  • Research new state, city, or federal labor laws, e.g. Fair Pay laws
  • Update OSHA logs
  • Distribute annual notices to employees, e.g. ERISA
  • Ensure that anti-harassment training is completed
  • Move terminated personnel files to storage

Hiring

  • Review hiring processes, including analyzing recruiting process, onboarding length, etc.
  • Have departments check staffing needs to plan for new hires
  • Create and update succession plans
  • Update job descriptions

General HR

  • Review HR budget for the new year to begin to allocate resources
  • Perform annual performance reviews
  • Plan holiday party
  • Make departmental New Year’s resolutions
  • Review and update company policies
  • Remind employees to update information (addresses, tax documents, etc.)
  • Review vendor contracts and set up renewal details
  • Back up any necessary HR data and personnel files
  • Clean and organize personal workspaces
  • Create and distribute vacation calendar for new year

OR

Consider a PEO!

Happy New Year!

 

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